GENERAL PURPOSE OF THE JOB
The Treasury Assistant will be responsible for managing daily collection activities, processing customer payments, resolving payment-related issues, preparing collection reports, handling cash receipts. He / She will monitor of past due accounts and assist in the preparation of Aging of Receivables and primarily responsible of reminding clients of past due obligations.
DUTIES AND RESPONSIBILITIES
Receipts Management
· Receives and processes incoming payments, including cash, checks, and electronic transfers;
· Prepares cash and payments for deposit and ensures that accurate records are maintained;
· Deposits cash and checks to designated depository banks;
· Records collections accurately by issuing receipts manually;
· Ensures receipts are printed correctly to minimize wastage of accountable forms;
· Segregates and files official receipt copies for proper documentation;
· Records receipts to clients via e-mail or through hard copy transmittal; and
· Scans and uploads official receipts for electronic records.
Documentation and Reporting
· Monitors and manages returned checks, liaises with banks to resolve any issues, and prepares comprehensive reports on returned checks;
· Prepares list of transactions with no receipts released on a weekly/monthly basis;
· Checks and prepares monthly collection reports;
· Scans and updates collection reports for electronic filing;
· Prepares daily cash reports, deposits cash to the bank, and maintains cash reconciliation records;
· Prepares bank reconciliation of statement of account;
· Reviews and ascertains the accuracy of BIR Form 2307 received from tenants; and
· Processes documents relating to any enrollment of bank services.
Collections Management
· Determines accounts with accumulating overdue and taking the necessary steps to collect immediately;
· Contacts clients and informing them of their overdue bills;
· Maintaining an update file and monitoring the physical checks received from tenants including Post Dated Checks;
· Ensures the completeness of BIR Forms 2307for the Creditable Withholding Tax;
· Responsible for any correspondence/letter to tenants including demand letters for overdue payments;
· Verifies the accuracy of payment details, reconciles discrepancies, and updates customer accounts accordingly to avoid/minimize unidentified collections;
· Prepares collection reports and maintains accurate records of collections and payment transactions.
Other tasks
· Assists the Treasury Officer/s in updating the loan covenants ratio;
· Safeguards currencies and checks kept overnight in the office to prevent fire and theft risks; and
· Performs other tasks as may be assigned by the Immediate Superior depending on the exigencies of the organization.