Admin Functions:
Assist all visitors of the company.
Deal with all inquiries in a professional and courteous manner, in person, on the telephone or via email.
Answer, screen and transfer inbound phone calls.
Manage staff appointments.
General clerical duties including photocopying, fax and mailing.
Maintain, monitor and report inventory of office supplies, product displays, equipment, and items/samples.
Document all incoming and outgoing documents and items/samples.
Report discrepancies in inventory, if any.
Coordinate maintenance of office equipment.
Sales Functions:
Respond quickly and efficiently to all incoming sales inquiries, by telephone, fax and email, walk-in and preparing of brochures and proposals as required.
Assist in providing all the necessary requirements needed by the Sales Executive.
Maintain Showroom pricelist.
Maintain a record of all quotations requested by the Sales Department.
Monitor the Sales Department requested requirements for their clients.
Preparing quotations and invoices requested by the Sales Department.
Processing of Clients Purchase Order/s.
Promotion of company facilities to new and existing clients through pro-active approach.
Responding and coordinating all internal meeting requests.
Assisting in the implementation of sales strategy as set by the Managing Directors.
Records the progress of all inquiries and request and prepare summaries for monthly Report.
Ensure an efficient tracking system of all paper works.
Conducts a regular sales meeting with the Project Consultant considering the following agenda:
a. New quotations
b. New prospects
c. Status of submitted quotations
d. Concerns on on-going projects
e. Other concerns/reminders
Prepare & submit required monthly, weekly and daily reports:
a. Official Sales Report
b. Monthly Sales Report
c. Other Reports as Needed