Buyer / Procurement Specialist
Under the supervision of the Assistant Procurement Manager, Buyer I performs duties related to the procurement of the required products and/or services, and for contributing to the overall performance and improvement of the Procurement Section. While functioning in this class, the incumbent is expected to gain knowledge and experience in all phases of the work done by higher level buying staff. This key position is also expected to provide full support to the General Services Department with maximum efficiency.
DUTIES & RESPONSIBILITIES:
- Reviews Purchase Requisition (PR) against specifications and/or scope of work (for services) and catalogues with budget availability, approval, and creates Purchase Orders (PO) supported with Abstract of Canvass to provide requestors with the right goods at the right price and on the right delivery time.
- Uses automated purchasing system on the purchase of goods and/or services for the company’s use at the best value to maximize per peso spent. This is to process PRs into POs with efficiency and accuracy and in accordance to company policies and procedures.
- Assists on the management of inventories of purchased goods to meet the user requirement at the lowest possible cost without compromising delivery and quality.
- Assists in the disposal of all materials and equipment declared as surplus or scrap or obsolete, to the best advantage.
- Interacts with brokers and insurance providers in the acquisition, renewal and updating of company insurances to maintain active and updated policies and coverages.
- Interfaces with internal customers/end-users on quality/technical specifications and delivery requirement.
- Provides support to completion of team-assigned projects according to structured process within agreed timelines.
- Communicates and negotiates with suppliers to ensure that orders are being delivered on schedule and issues are being resolved to avoid delays and unnecessary costs in production.
- Conducts sourcing, qualifies, assists in accreditation and supplier assessment and develops supplier relationships, participates in and proactively engages in supplier evaluation/qualification to create and maintain effective partnerships with suppliers.
- Maintains complete records and accurate reports essential to the job in accordance to Purchasing policies and Procedures.
- Ensures compliance to company rules and regulations.
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