1. Monitor stock levels and identify purchasing needs.
2. Prepares purchase orders and complete required attachments.
3. Researching and evaluating prospective suppliers.
4. Review prices and product specifications from various suppliers to determine which would provide the best and most advantageous price.
5. Maintaining good supplier relations and negotiating contracts.
6. Track orders and ensure timely delivery.
7. Update internal databases with order details (dates, vendors, quantities, discounts).
8. Conduct market research to identify pricing trends.
9. Evaluate offers from vendors and negotiate better prices.
10. Reviewing, comparing, analyzing, and approving products and services to be purchased.
11. Prepare cost analysis report.
12. Maintain updated records of invoices, pricelist and contracts.
13. Follow up with suppliers, as needed, to confirm or change orders.
14. Answers suppliers and internal customers inquiries about order changes or cancellations and check requisition orders for accuracy.
15. Liaise with supply officer and property custodian to ensure all products arrive in good condition.
16. Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
17. Monitoring warehouse inventory outflows.
18. Maintaining level of inventory and keep track on inventory records.
19. Following and enforcing the company's procurement policies and procedures.
20. Perform other duties assigned from time to time.