OPERATIONS COORDINATOR

Business Unit Coordinator

Payables

• Budget monitoring – observe set budget limit
• Validate and verify all payables
• Ensure all payables have complete attachments (request forms, purchase orders, invoices, etc)
• Confirm all data for all payables – date, quantity, amount, specs, tagging, etc)
• Receive and reviews supplier billings/SOA
• Pay outs all payables and prepares vouchers and checks – both manual and online
• Observe proper procedure in paying payables especially in terms of monitoring credit terms and cash availability/funding
• Check releasing and monitoring on clearing
• Filing of released vouchers with all corresponding attachments

Receivables

• Target cash in monitoring and attainment
• Ensure all receivables have complete attachments (PO, TRA, invoices, etc)
• Receives documents and confirms data; validate and verify all receivables
• Prepare SOA for all receivables and ensure collections are made on-time
• Observe proper collection procedure especially in terms of credit limit and credit terms
• SOA releasing and monitoring on collections
• Proper storage and warehousing of all receivable documents and postdated checks
• Validates deposits of all remittances made
• Prepares deposits for postdated checks • Daily cash in target is achieved
• All receivables are validated and verified
• Updated files and records
• No lost documents or attachments
• No overdue receivables; no delayed collections; observe credit terms and credit limit
• Complete documentations and attachments for all transactions
• All deposits – cash or dated checks - are bank validated and filed
• Organized filing and proper storage of documents
• Proper accounting for all postdated checks
• Client visit/Evaluation
• Procedure compliant
• Procedure improvement

Purchasing

• Completes all requests daily following the proper procedure of purchasing – validation, verification, canvass, budget review, purchase order preparation, actual purchase, encoding, closing of purchase orders and filing
• Maintain at least 3 suppliers or more for each product item
• Perform periodic price canvassing of all products

Administrative

• Gives instructions and directions clearly
• Receives instructions and directions properly
• Confirms and validates instructions prior to cascading and implementation
• Responds to and acts on emails immediately
• Receives, gathers and verifies all reports daily
• Review of inventory – SOH and availability
• Daily submission of updates – feedback, comments and recommendations – targets and budgets, incidents that occurred, issues that needs to be corrected or improved, etc.