The Internal Auditor compares physical inventory (selling items) with inventory
records to ensure the numbers match. She is responsible for counting the current
stock quantities, reviewing inventory records, and documenting and reporting any
discrepancies between the two.
This position reports directly to the Managing Director of the Company. This position
cooperates with the other departments as may be required from time to time and as
may be necessary to execute his/her responsibilities in a timely and sufficient manner.
Furthermore, this position is expected to observe the policies and procedures, security
measures and work guidelines, as well as lawful directions given by TSI's management
and persons in authority.
Role & Environment
● Maintains a collaborative working relationship with other department leaders
and the management for the planning and execution of audit procedures and
strategies in line with the company's standards. The Inventory Auditor is
expected to execute full compliance with company standards, especially in audit
procedures in the following areas:
● Company's fixed assets such as equipment, machinery, furniture, computers,
mobile phones, and other assets.
● Supplies maintained in all establishments such as but not limited to
office supplies, warehouse supplies, store supplies, dining supplies, kitchen
supplies,
● The Inventory Auditor is responsible for ensuring all audit procedures run
accurately and by the company's philosophy and values.
● Develop and implement inventory audit procedures, strategies, and initiatives
aligned with the overall business strategy.
Specific Job Duties:
The primary job responsibilities of the Internal Auditor include, but are not limited to:
● Audit current manual and/or SOPs maintained by the department heads/OICs
and suggest any necessary improvements.
● Maintain and audit records & listing of fixed assets and all selling inventory
items of the company.
● Understand the consumption of supplies and suggest cost savings. Ensure all
the supporting documents related to the acquisition and disposal of assets are
complete
● Investigate and report any mis-consumption and/or mismanagement supplies
such as but not limited to:
o Office supplies (e.g. excessive printing, using supplies for personal
consumption, etc.)
o Kitchen and Dining supplies (e.g. ingredients, cutleries, take out
containers, etc.)
o Store supplies (e.g. paper bags, packaging materials, etc.)
● Develop and maintain a detailed master list of all fixed assets and supplies
being audited.
● Conduct inventory count of the company's assets regularly.
● Ensure inventory count and inventory record tallies.
● Determine, if there is any, and investigate the discrepancy of the company's
assets from the physical count against the record.
● Provide audit report to the management regularly.
● Streamline the process of acquisition, storage, consumption and/or disposal of
assets and supplies.
● Educate employees to improve fixed assets and supplies' cost savings.
● Responsible for counting all physical inventory (non-selling items such as
supplies, equipment, marketing collaterals, etc.), generating department audit
reports, reconciling computer data with the physical counts taken and reporting
on errors found.
● Works with each department/department heads to suggest ways to reduce
errors in inventory accuracy.
● Performs inventory audits of paperwork and data entry at the receiving dock,
each department transfer area and any of the outbound areas, such as shipping
or layaway.
● Assists with general tasks in the stockroom and in departments within the
store.
● Reviews daily sales reports and negative inventory reports to locate
discrepancies in data.
● Communicates on a regular basis with procurement and accounting team.