The Human Resource Assistant is responsible for performing relevant tasks in the department such as recruitment, hiring, and managing the onboarding of new employees and the needs of existing employees. He or She also provides support to managers and employees through a variety of tasks related to organization and communication to ensure the efficient operation of the HR department and the entire office.
Duties and Responsibilities:
- Perform administrative duties, such as maintaining an employee database and sorting emails for the HR department
- Maintain accurate records of employee attendance and leave
- Assist the HR Head with policy formulation, hiring, and salary administration
- Submit online job postings, shortlist candidates, and set up interviews
- Coordinate orientation and training sessions for new employees
- Ensure smooth communication with employees and timely resolution of their inquiries
- Answer and direct phone calls, and respond to email, phone, or in-person inquiries
- Handle sensitive information confidentially
- Offer general support to visitors
- Ensure equipment operation by performing preventive maintenance, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting supply orders, and verifying receipt of supplies
- Perform other functions that may be assigned from time to time.