The HR Assistant - Compensation and Benefits is responsible in making, coordinating and managing the salary and benefits of the employees. Confidentiality and efficiency are very important qualities for a CompenBen administrator. The goal is to ensure all matters regarding salary administration are accurate and all benefit programs are managed properly to maintain and enhance employee satisfaction.
DUTIES AND RESPONSIBILITIES
Timekeeping and Payroll Administration
1. Prepare for the schedule of payroll every 5th and 20th of the month.
2. Inform the Administration Officers ahead of time regarding the cut-off for the preparation of the Daily Time record of their staff.
3. Upon receiving the DTRs from Admin Officers, make sure that all DTRs are complete per center.
4. Make sure that each DTR are checked from tardiness, to absents, OTs and other adjustments.
5. While checking DTRs, all vacation leaves and sick leaves should be posted for accurate monitoring.
6. Prepare DTR Summary each center for record purposes and easy preparation of payroll excel report.
7. All DTR’s and DTR Summaries will be forwarded to HR Officer/Supervisor for his/her checking.
8. All approved DTR summaries are ready for encoding to payroll excel.
9. Make sure that the payroll excel report is accurate to what was written in DTR summaries
10. Print all Payrol Excel report per center for approval of HR Officer/Supervisor.
11. All approved payroll report should have Request for payment per center approved by the Administrator.
12. All approved RFP should be forwarded to Accounting Department- Receivables for check preparation.
13. Making and preparing of payslips before payday.
14. Release attendance warning/suspension memos on tardiness and grace periods.
15. Release certificates/awards for the recognition of perfect attendance awardees.
16. Proper filing of DTRs, OT Forms, leave forms and other files regarding payroll.
Government Mandated Benefits
17. Make monthly report of SSS, Philhealth and Pag-Ibig Remittances to schedule for payment.
18. Make sure that all reports are accurate and balanced to what was deducted in the payroll report.
19. Take note of all payment deadlines so as to avoid any penalty in the payment.
20. Monitor all government loans from application to salary deduction.
21. Make sure that all contributions and loans are posted.
22. Familiarize yourself to different programs/benefits offered by every government agency.
23. Address concerns from employees regarding loan applications, to different benefits that they can avail from our government agencies.
24. Engage in different seminars conducted by our government agencies to gain knowledge about their programs.
25. Be ready to conduct seminars regarding the different programs offered by each government agency
Company Initiated Benefits
26. Must familiarize his/herself with the benefits initiated by the company.
27. Rice Benefit – prepare list/slate every April and October (2nd and 4th quarter of the year) of employees eligible for rice subsidy/benefit. Take note of the availment policy written in the company hand book.
28. Employees’ Revolving Loan Fund – Process employee’s loan. Monitoring of installment payment thru salary deduction of employee who availed this benefit. Make sure that all employees’ installment that was deducted in their salary were deposited back to the fund.
29. Employee Health Care Program
a. APE – Prepare list/slate of employees eligible for APE. Take note of the availment policy written in the company handbook. Contact our partner clinic/hospital or the Administration Officer for the schedule of APE and rate of every procedure. Make a budget report for each center for estimated expense for Administrators’ approval. After approval, make MC for the final list eligible for APE and schedule of APE to release to all centers. Contact our partner clinic/hospital or the Administration Office for the contracts among the hospital/clinic to POCC. After all procedures were done prepare for the billing and make request of payment for check preparation. Prepare a summary report.
b. Consultation/Inpatient/Dental/Dependents Hospitalization – For Reimbursements make sure that all attachments (receipts, medical certificates, statement of accounts
c. are complete before approval of Administrator. Record all availments for computation of balances per person of each program availed. Refer to company handbook for the availment policies.
30. Perform any other tasks that may be assigned by the superior from time to time.