JOB PURPOSE
Provides a wide variety of administrative support to ensure that service delivery requirements are met.
I. NATURE AND SCOPE OF THE JOB
Under the supervision of the Plant Administrative Assistant, the Plant General Services Staff shall assist and monitor the plant service vehicle preventive maintenance and repairs. He/She shall assist other Admin task/assignment like the review of petty cash transactions, building & grounds housekeeping, staff house maintenance and utilities, ingress-egress of contractor through biometrics or fingerprint registration, consumables, photocopying, messengerial, cellphone and other Admin services, etc.
II. PRINCIPAL ACCOUNTABILITIES
- Ensure the Preventive Maintenance of PSV, project and department vehicle. Assist the custodian with company issued vehicle related to PM and other CTSD requirements
- Creation of Vehicle Job Request for PSV and monitor the approval and endorsement from CTSD.
- Assist in scheduling of plant service vehicle and contracted driver
- Assist PAA for the review of petty cash transactions and other Admin related services assigned by immediate superior
- Reviews the billing of suppliers, service contractors prior to creation of RFP
- Handles the regular inspection of Building & Grounds and monitoring of staff house occupants including the minor repair, assigned caretaker, payment of utilities, housekeeping etc.
- Ensures adequate stocks of consumables plant wide. Stocks are properly controlled and accounted for.
- Monitor the performance of contracted personnel deployed in each area of assignment
- Handles the courier services within the plant and from/to plant to head office and the ingress-egress of contractors through biometrics or fingerprint registration
- Assist and support Emergency response team in the event of emergency related to transport requirement of employees.
- Participate in Abot Kamay, HR and Safety activities.
- Ensures that appropriate safety, health and environment practices are implemented and observed throughout the company to meet statutory and corporate standards.