EXECUTIVE SECRETARY

The Executive Administrative Assistant is responsible for the provision of administrative assistance and logistical support to the Managing Director, his superiors at the Corporate office and visitors from Timex affiliates. He/she is in-charge of the supervision and training of the secretarial pool composed of all secretaries and administrative assistants of the GM’s direct reports in coordination with the HR Department.

• Report Preparation. Collates all reports and pertinent information for the Managing Director's use.
• Records Management: Maintains an efficient records management system to include classification and filing of all documents in the Managing Director's office.
• Documents Control. Controls the flow of Managing Director's files and the distribution and disposal of documents to ensure that all documents are current, relevant, and routed only to appropriate parties.
• Travel Arrangements. Makes arrangements for travel, hotel accommodations, and transportation for company VIP guests and affiliates.
• Information Relay and Management of Correspondence. Coordinates the proper relay and follow-up of Managing Director's instructions to the different departments.
• Schedule Coordination. Coordinates schedule of in-house and external activities like meetings, conferences, calls and related functions.
• Office Management. Manages the use, scheduling, cleanliness, and maintenance of the Managing Director's office, boardroom, main conference room, pantry including other equipment and supplies under the Managing Director's office.