Job Description: Restaurant Executive Assistant
Company: Hajime Food Corp.
Location: Makati City
Reports To: Owner and Chef Manager
Job Summary: The Restaurant Executive Assistant plays a crucial role in ensuring the smooth and efficient operation of the restaurant. This position provides high-level administrative, logistical, and operational support to the leadership team, with more focus on purchasing and logistics management. The ideal candidate will be highly organized, detail-oriented, proactive, and possess excellent communication and problem-solving skills. They will be a key point of contact and a vital support system for the Owner, General Manager, Head Chef, and the wider team.
Key Responsibilities:
1. Purchasing and Logistics:
Supplier Management:
- Identifying, researching, and evaluating potential new suppliers for food, beverages, equipment, and other operational needs.
- Building and maintaining strong relationships with existing suppliers; monitoring their performance and addressing any issues.
Inventory Management:
- Assisting in the development and implementation of inventory control systems.
- Preparing Purchase Orders.
Order Placement and Tracking:
- Placing timely and accurate orders with approved suppliers. Tracking these orders - status, timely delivery, and resolving any delivery issues.
- Managing invoices, delivery notes, and other related documentation.
- Coordinating the efficient receipt, storage, and distribution of deliveries and ensuring proper organization and rotation of stock.
Cost Control:
- Maintaining accurate purchasing records and generating reports as needed.
2. Supporting Operations:
- Communication Hub: Serving as a central point of contact for internal and external inquiries. Relaying information and requests between the Head Chef, kitchen staff, and other departments.
- Scheduling and Calendar Management: Managing the calendars of key personnel, scheduling meetings and reservations, and staff time-off requests.
- General Administrative Tasks: Handling correspondence, preparing reports and presentations, managing documents, travel arrangements, ensuring necessary resources are available, and other administrative duties as required.