DOCUMENTATION STAFF

GENERAL PURPOSE OF THE JOB:

• The Finance & Tax Documents Controller is responsible for managing and controlling financial, tax, legal and other corporate documents within the Company. This role ensures the accuracy, completeness, and proper organization of financial and other corporate records, supporting the efficient functioning of the finance, tax, legal and other departments of the Company. By effectively managing and organizing the various types of documents, the job provides value to the organization by facilitating smooth financial operations, ensuring compliance with regulatory requirements, and enabling timely and accurate reporting.
  
  
  DUTIES AND RESPONSIBILITIES:
  • Collects, verifies, and organizes financial and tax-related documents, such as invoices, receipts, bank statements, contracts, and tax returns;
  • Maintains a systematic filing system for financial documents, ensuring easy retrieval and adherence to document retention policies both in online and physical form;
  • Reviews financial documents for accuracy, completeness, and compliance with relevant regulations and policies;
  • Assists in the preparation of financial reports, including balance sheets, income statements, and cash flow statements, by providing the necessary supporting documents;
  • Collaborates with finance and tax teams to ensure timely submission of required documents for audits, tax filings, and other financial processes;
  • Monitors document control processes and procedures to identify areas for improvement and implement changes to enhance efficiency and effectiveness;
  • Coordinates with internal stakeholders which include the various departments of the Company, to address document-related queries and provide necessary documentation;
  • Stays updated with changes in financial regulations, accounting standards, and tax laws to ensure compliance in document management practices;
  • Provides support during internal and external audits by facilitating access to requested financial documents and assisting in audit trail preparation; and
  • Assists in training and guiding finance and tax staff on document control processes and best practices.

Other tasks

• Assists in data entry and data verification tasks related to financial and tax documents;
• Generates reports and presentations based on financial data and document analysis; and
• Collaborates with IT teams to implement and maintain electronic document management systems.