Job Summary: The MIS Staff will be the key responsible for ensuring accurate and timely posting and updating of inventory related transactions in the system such as Sales, Purchases and Transfers. Monitors system inventories are reconciled against actual inventories.
Duties and Responsibilities:
System Posting
Creates Sales Orders (upload manual encoding) in the system
Invoice approved Sales Orders and print to assigned external document series numbers
Generates Pick lists of invoiced transactions
Uploading and Posting of Van Sales
Encode and review prior to posting any customer returns or returns upon delivery
Processes any approved stocks transfer requests (warehouse to vans or vise versa), good stocks to bad order, inter branch, good stocks to free goods (vise versa)
Create Purchase Order of any orders to Supplier
Post Receiving Reports forwarded by Warehouse Specialist
Post any B.O. returns to supplier
Invoice any inventory shortages
Reconcile any variances system vs actual inventories
Supplier's System Compliance
Encode/Upload and Post All Transactions recorded in NAV to Supplier's System
Prepare System Comparative Report and reconcile any variances
Accepts and Performs such other functions as may be assigned by direct heads
Key Result Area/Key Performance Indicator:
Zero Errors of Posted Transactions
Zero Variance System vs Actual
Daily Sales Update Report
Inventory Record Accuracy
CM Monitoring
OTDL Report
Comparative Report
Timely updating and forwarding of documents to Head Office