DATA CONTROLLER
This position is responsible for accurately inputting, generating, and controlling data relating to the company’s products and their movement within the premises; ensuring that system data accuracy vis-à-vis the actual inventory is strictly maintained and safeguarded.
At this level, the incumbent is responsible for editing and correcting information in the AX system with the approval of the Head.
Duties and Responsibilities:
1. Takes charge of the following procedural and documentary prerequisites for pick up, delivery, and inter branch transfer items:
Generating, checking, and printing the picking list (master and location)
Generating, checking, and printing the packing list for delivery
Printing and processing transfer shipments
Processing the receipt lists and product receipts
2. Monitoring of the internal product and documentary movements:
Routing of packing slips to concerned departments/sections
Checking/Tracking packed packing slips and correcting/canceling them when necessary
Tracking the in and out transfer shipments
Monitoring and following up on pending stocks/production items(with or without stocks)
Following up Sales on pending SOs ready for customer pick-up
3. Takes charge of incidental tasks:
Printing of item tags
Printing of mix-and-match stickers
Assigning CLC invoice reference numbers
Processing of supply requests for the department
Entertaining pick-up customers when necessary
4. Participates in the year-end inventory (YEI) count:
Checking and counter-pending balances of sales orders for the inventory master list update
Encoding the results of the year-end inventory activity
Tracing the discrepancies resulting from the YEI activity
5. As a Specialist:
Corrects/edits Sales Orders (SO) in the AX system
Monitors monthly aging of pending/activated SOs based on the policy of the company
Answers/provide clarifications to other functions/departments concerning item status, item inventory, and issues
6. Safe keeps records generated by the product database transactions
7. Performs other work-related tasks as may be assigned by the immediate superior