Duties, Responsibilities and Authorities:
1. Responsible for the timely and accurate maintenance of General Ledger database, periodic posting accounts and formatting of accounts which defines the content of the Financial Statement.
2. Check any imbalances and review completeness in the account payable and accounts receivable modules prior to the posting in the General Ledger. Checks & ensures that all line item transaction amounts have proper GL accounts to avoid errors. Prepares Reconciliation schedule of both AP and AR balances against the General Ledger.
3. Monitors AR customer class file maintenance for proper set-up of GL accounts such as Finance Charges, Revenue, Cash, Freight, Discount given/taken. Checks and ensures that all line item transaction amounts have proper GL account classification ; AR report totals are match and reconcile prior to GL posting.
4. Prepares monthly summary of all inputs to GL and prepare current period activity of the accounts, and the ending balances. Upload periodic Trial Balance and prepares the Provisional Financial Statements for review and finalization of the Accounting Manager.
5. Prepares the monthly Bank Reconciliation by obtaining bank statements on time (through bank liaison officer) and match the same against check register. Coordinates issuance of corresponding Debit Memo Advice from the banks and facilitate issuance of corresponding Form 2307 for the actual amount of tax withheld.
6. Reviews and approves Petty Cash Fund expenses, conduct monthly and surprise cash count of the fund.
7. Prepares and facilitates release of payroll.
8. Updates & prepares summary of office deductions from salaries of employees every payroll cut-off dates as basis of input to payroll system. Prepares and submit listing of executive deduction for payroll deduction.
9. Updates and prepares monthly listing of employees’ loans from bank/institutions/agencies to be remitted w/in due dates.
10. Coordinates timely and accurate filing and remittance of all government mandatory premiums and contribution, facilitate advances for related benefits such as maternity and sickness benefits as well as issuance of contribution certificate.
11. Maintain subsidiaries and facilitates payment of interest due on notes & loans to individual other than affiliate companies.
12. Prepares Monthly Withholding Taxes, VAT returns and Quarterly/Annual Income Tax Return, and other applicable tax filing of affiliate companies which includes TCI and Li’l Hands .
13. Orients, trains and guides subordinates in the performance of duties. Monitors compliance by subordinates to job duties and assignments, company rules and regulations. Evaluates the performance of subordinates and recommends appropriate action. Implements company policies, rules and regulations, and reports infractions or violations.
14. Participates in the accounting department’s common activity such as inventory count and other related undertakings related to control and monitoring.
15. Performs other related duties as assigned.