Phone
Answer phones and direct calls to the appropriate staff
Take messages for staff
Documents
Sort and distribute mail and office communications
Receive and release incoming and outgoing documents
Track incoming and outgoing documents
Maintain and manage files and records
Assist with the preparation of documents and presentations
Appointments Schedule appointments and maintain calendars for staff and Manage meeting schedules.
Supplies Manage office supplies and place orders as necessary and Oversee office inventory.
Data
Perform data entry and maintain office databases
Assist in researches and data gathering
Calculate, prepare and revise accounting and budgetary data
Other Learn office protocols and software tools used in the organization, Assist in facilitating meetings, and Segregate and file documents.
Administrative aides may also perform general clerical work for their department.