ADMIN AND FINANCE OFFICER - GLOBAL ACCOUNT
KEY RESPONSIBILITIES:
Executive Calendar & Inbox Management
- Proactively manage schedules to reduce context switching and protect deep work time.
- Coordinate meetings, agendas, and follow-ups — ensuring you stay ahead, not reactive.
- Prioritise incoming emails, flag urgent items, and support basic drafting where appropriate.
- Assist in managing communications and scheduling with clients and prospects
Travel & Event Coordination
- Organise domestic travel, accommodation, and logistics for supplier meetings or events.
- Prepare executive itineraries with all supporting materials.
- Assist with event support and internal logistics planning.
Client Proposal & Onboarding Coordination
- Support the full lifecycle from lead to proposal for prospective Enthusia clients
- Assist in the preparation, editing, and sending of client proposals and engagement letters
- Manage the onboarding process, including gathering required documentation and system setup for new clients
Accounts & Bookkeeping Support
- Assist in managing Accounts Payable and Receivable functions accurately and on time
- Perform data entry and reconciliations
- Support the WIP Washup process, tracking work-in-progress, billing cycles, etc
- Assist with billing, invoice follow-ups, and client account queries