Job Summary:
The Accounting Staff is responsible for handling day-to-day financial transactions related to Accounts Payable (AP), Accounts Receivable (AR), billing, and petty cash. The role ensures timely and accurate processing of payments and collections, manages financial documentation, and assists in reconciling accounts to support smooth financial operations and reporting.
Key Responsibilities:
Accounts Payable (AP):
• Verify and process supplier/vendor invoices, ensuring accuracy and appropriate approvals.
• Monitor due dates and prepare checks or payment instructions in a timely manner.
• Maintain updated records of all payables and coordinate with suppliers for statement reconciliations.
• Ensure proper documentation and filing of AP transactions.
Accounts Receivable (AR):
• Prepare and issue invoices to clients/customers.
• Monitor customer accounts for overdue balances and follow up on collections.
• Record incoming payments accurately and promptly.
• Reconcile AR balances and provide aging reports.
Petty Cash Handling:
• Manage the disbursement and replenishment of petty cash funds.
• Ensure all petty cash transactions are supported with valid receipts and approvals.
• Maintain updated petty cash logs and prepare replenishment reports.
Billing:
• Generate and review billing statements for accuracy and completeness.
• Ensure timely billing according to contract terms or service delivery.
• Coordinate with operations or sales departments to verify billable services/items.
General:
• Assist in account reconciliations and month-end closing activities.
• Maintain organized and accurate financial records and documentation.
• Support audits by providing required documentation and information.
• Perform other accounting or finance-related tasks as assigned.