ACCOUNTING STAFF

ACCOUNTING FUNCTIONS

1. Ensures Financial Records are maintained in compliance with accepted policies and procedures.
2. Review the accuracy, timeliness and relevance of financial information and other disclosures provided to management.
3. Ensures that all expenses, purchases, sales, receivables, payables and collections are recorded and monitored.
4. Monitor accounts payables to ensure their completeness and accuracy given by the suppliers to be forwarded to request and disbursement.
5. Compiles Income statements prepared by Departmental Supervisor and Manager from Management and services corporation and analyze financial information indicated for the preparation of financial statements monthly, quarterly and annual financial reports.
6. Compiles Income statements prepared by Admin support from Gas corporation and analyze financial information indicated for the preparation of financial statements monthly, quarterly and annual financial reports.
7. Prepare, examine and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
8. Submits all government requirements with regard to the Bureau of Internal Revenue, Securities and Exchange Commission and Local Government Units.
   
   These reports include the following for Management & Services and Gas Corporation:
   
   A. Bureau of Internal Revenue
   • 2550M - Monthly Value Added Tax declaration deadline on the 21st of the month
   • 1601C - Monthly remittance return of creditable Income Taxes on Compensation withheld deadline of the 10th of the month
   • 0619E - Monthly remittance of creditable Income Taxes Withheld on the 11th of the month
   • 2550Q - Quarterly Value Added Tax Return on the 25th of the month
   • 2551Q - Quarterly Percentage Tax Return. Deadline on the 25th of the month
   • 1604E - Annual Information Return of Creditable Income Taxes Withheld. Deadline on the last week of February annually
   • 1604F - Annual Information Return of Income Taxes withheld on compensation. Deadline on the last week of February annually
   • 1604CF - Annual alphalist of Compensation Withheld.
   • 1702RT - Annual Income Tax Return (Regular). Deadline every 15th of the month of April
   • 0605 - Payment Form. Deadline on the first week of January annually
   • SLSP - (Quarterly submission of Sales and Purchases) to be submitted 30 days after the quarter
   • Registration of books of account every 1st week of December
   B. Securities and Exchange Commission
   • Audited Financial Statements (AFS)
   • General Form for Financial Statement (GFFS)
   • General Information Statement (GIS)
   • Amended of Articles of Incorporation (AAI)
   C. Local Government Units (Renewal of Permits, Clearances & Certificates
   
   
9. Ensures financial records are maintained in compliance with accepted policies and procedures.
10. Updating of Books of accounts
11. Filing of receipts already paid (Main office transactions)
12. Follow up Accounts receivable from every Admin support, Site Supervisor, Site Manager.

AUDITING FUNCTIONS

1. Ensures the confidentiality of External documents in the department.
2. Checks that the Payroll register is correct as with regard to the data of Human Resorurces department.
3. Checks that all Material Expenses are Requested, Ordered, and Paid.
4. Checks that Sales and Expenses are properly recorded.
5. Participates in the internal audits involved with any required reviews in accounting and administrative.
6. Audits 1601-C prepared by finance staff.
7. Verifies all request from branches if such requests are repeated (thru the invoice number presented) and that account title indicated is properly labled for Income Statement purposes.
8. Audits Labor Costs prepared by Finance staff/officer.