1. Prepare invoices, delivery receipts, sample slips, gate passes or for all outgoing items.
2. Ensure proper statements clients.
3. Update payment and ensure that amount of payment per billing is correct
4. File and maintain documents relating to credit and collection (i.e. invoices, delivery receipts, sales orders, sample slips, etc.) ACCOUNTS RECEIVABLES PER AGENTS/ SAMPLE REPORT/ TRANSMITTAL SLIP/ PAID INVOICES
5. Upload invoices at customer’s portal.
6. Follow up Receiving Report (RR/GR/RN/RC/SARFFP- for services) and prepare invoices for counter
7. Contact forwarders for items to be shipped outside Manila
8. Prepare collection letters (Statement of Account) and follow-up status of payment.
9. Assist pick-ups, double check items, accept payment and issue invoices or official receipts for walk-in clients.
10. Prepare the weekly AR report for the Account Managers and send to VP-Operations and with remarks
11. Prepare the monthly sample report for the Account Managers and and send to VP-Operations with remarks
12. Ensure all waybills are uploaded in the system as per corresponding sales order, send copy to clients and forwards waybill to Accounting OIC
13. Follow up clients if they received the shipped items and update Matriqs dashboard as received for common reference
14. Assist Clients ang Co Employee in any concern. Via call/ via emails
15. For COD orders included in the trip, ensure that payment is verified with the client and request for copy of check to be attached in the SI.
16. Follow up 2307 via emails and calls and endorse to Bookkeeping department
17. Transmit all partial sales order to warehouse department as soon as you created the partial delivery documents (ASAP). Do this is a daily basis.
18. Verify any concern in the sales order before creation of any delivery documents
19. Monitor viber and emails for any accounting concerns and attends to the concerns as soon as possible
20. Assist colleagues in any accounting duties for faster and smooth operation.
21. Performs other task that may be assigned from time to time.