ACCOUNTING ASSISTANT - ACCOUNTS PAYABLE
Description/Information:
Accounts Payable involves providing financial, administrative, and clerical support to the organization. The role is to complete payments and control expenses by receiving payments, verifying, and reconciling invoices for processing. It also highlights the day-to-day management and monitoring of all payment cycle activities in a timely and efficient manner.
Job Descriptions:
• Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, statements, etc.
• Reconciling processed work by verifying entries and comparing system reports to
balances.
• Maintaining historical records.
• Paying employees by verifying expense reports and preparing paychecks.
• Paying vendors by scheduling paychecks and ensuring payment is received for
outstanding credit; generally responding to all vendor inquiries regarding finance.
• Preparing analyses of accounts and producing monthly reports.
• Continuing to improve the payment process.
• Checks all the necessary documents (e.g. Invoices, SOAs) for appropriate
documentation and approval prior to payment.
• Prints and obtains signatures on all accounts payable checks.
• Distributes the signed checks to designated entities as required
• Answers all vendors’ inquiries.
• Maintains accounts payable spreadsheets.
• Ensures timely turnover of loan documents to company point person for timely salary deductions.
• Facilitates reconciliation with vendors.
• Preparation and distribution of forms 2307 to vendors.
• Preparation of Statement of Accounts to affiliate companies for shared expenses.
• Checking and reviewing transportation/expense reports of employees who went on
official business visits/meetings/trips.
• Prepares journal entries in the check vouchers.
• Preparation of monthly Cash Disbursement Register.
• Monthly analysis of expenses.
• Encode BI Vat Relief using the application of BIR.
• Consolidate expenses from CDR and Journal Entries.
• Ensure the hard and soft copies of all CDR, Journal entry summaries, and attachments.
are properly filed to their respective file with labeling and with soft copy and backup on the public folder.
• Perform other functions that may be assigned from time to time.