• Manage the process for placing invoices into payable software and financial software.
• Perform initial coding for all submitted invoices in the payable system, review and validate invoices and facilitate proper invoice approval.
• Review, prepare and process expense reports – ACH reimbursements, making sure all the expenses meet the requirements according with company policy.
• Assist with AP system implementations.
• Provide quality customer service to internal and external vendors and internal departments.
• Resolve and research vendor and internal requests and challenges.
• Generate checks/ACH payments for different company’s bank accounts.
• Vendor maintenance, set up vendors, attach W-9 and IRS confirmation to the financial system.
• Review and clear open items on AP aging report.
• Prepare and mail 1099’s annually. Maintain 1099 counts and copies. Work with AP team to transmit the files to the IRS FIRE site.
• Assist in ad-hoc projects as needed.