ACCOUNTING ASSISTANT

Job description

• Issuance of 2307 Form– analyzing and computing applicable withholding tax/es in every payment to supplier
• Ad hoc – any necessary or needed reports/records as requested by the immediate head.
• Accurate and timely recording of payables i.e., cash advances, allowances and reimbursements. P.O. based expenses, payment of utilities, payment of intercompany transactions, fund transfers and other cheque request. To monitor and prepare reconciliation of Accounts Payable Local, Advances to Supplier-Prod, Accounts Payable Retention and Prepaid expense.

Primary duties and responsibilities:

• Identify the transactions based on the given document. This is to properly classify the transaction to their corresponding account titles and apply necessary withholding taxes, if applicable. This is in compliance with accounting standard and BIR.
• Ensure that all payables are approved by the respective department heads and attached with proper supporting documents.
• To ensure that all cash advances of employee will go through the checking of personnel handling the monitoring of advances in order to determine if there are still unliquidated advances.
• Recording of expenses with its corresponding cost center based on budget and/or to its proper cost center. To indicate the correct amount of expense, posting date and particulars.
• Ensure that all payments are paid on or before due date or as needed. For Cash Advance (C.A), Purchase Order (P.O) based expenses and other check requests, checks are dated on the date needed or due date. For utilities, make sure that checks are dated on or before due dates. Allowances and reimbursements are done on a weekly basis.
• Recording of Intercompany payable after the receipt of payable that will be sent by Credit & Collection on or before 20of the month and end of the month.
• Update the utilities monitoring and check if there are unpaid accounts.
• Prepare journal entries for accrual of expenses and reversal entries every month end if there is any.
• Recording and reclass of monthly amortization for prepaid expense and recording of intercompany leases.
• Processing of fleet card new request, updating of fleet card monitoring and immediate endorsement of fleet card after update.
• Updating and providing excess usage for globe bills every 27 of the Month to HR.
• Prepare and maintain monthly reconciliations of the following accounts: Accounts Payable Local, Advances to suppliers – Prod., Accounts Payable – Retention, Prepaid expense and other accounts that will be assigned.