GENERAL PURPOSE OF THE JOB
The Accounting Assistant – Accounts Payable is responsible for managing and facilitating the timely and accurate payment of the company's obligations to suppliers and creditors. This includes processing vendor invoices or bills, ensuring prompt payment, and maintaining comprehensive records of the company's short-term debts.
DUTIES AND RESPONSIBILITIES
- Posts accurately business transactions and process invoices to maintain up-to-date accounts payable records;
- Verifies and validates financial data to ensure its accuracy for payment, auditing, and tax purposes;
- Ensures the accuracy and integrity of an organization's financial documents, invoices, and records to meet payment, auditing, and tax requirements;
- Implements effective monitoring systems to ensure timely payment to vendors, avoiding late fees or penalties;
- Clarifies questionable invoice items, pricing discrepancies, or missing receiving signatures;
- Compiles and reviews invoices to ensure they are complete and ready for payment processing;
- Maintains organized records, including copies of vouchers, invoices, ad correspondence necessary for proper documentation;
- Prepares and generates periodic reports and other relevant records as needed;
- Gathers and validates all relevant information and data related to invoice payments;
- Regularly reviews vendor files to check for previous payments and assign appropriate voucher numbers for tracking purposes;
- Prepares vouchers with accurate details, including invoice number, date, vendor address, item description, amounts, and coding, following accounting policies and procedures;
- Performs daily bookkeeping and record-keeping activities promptly and accurately; and
- Verifies invoices against corresponding purchase orders and ensures that goods or services have been received before authorizing payment to vendors.
Other tasks - Maintains proper filing and documentation systems for accounts payable vouchers, ensuring easy accessibility and retrieval of records when needed;
- Provides comprehensive clerical support to facilitate the timely payment of the Company’s obligations;
- Performs other related tasks as may be assigned by the Immediate Superior depending on the exigencies of the organization.