An office secretary is someone who handles both personal and official matters on behalf of his/her employer. As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
Office secretary plays a vital role in helping their employer manage the day-to-day operations. Other duties include creating reports, onboarding new team members, data entry and running errands.
Responsibilities:
- Answer phone calls and redirect them when necessary
- Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
- Prepare and disseminate correspondence, memos and forms
- File and update contact information of employees, customers, suppliers and external partners
- Support and facilitate the completion of regular reports
- Develop and maintain a filing system
- Check frequently the levels of office supplies and place appropriate orders
- Make travel arrangements.