Duties and Responsibilities:
Recruitment/Plantilla Management:
• Monitors plantilla and maintains and updates 201 files of all employees
Timekeeping and Payroll:
• Files, checks and validates daily attendance, related documents of direct hired and agency based employees such as DTR, OT, Leave, travel, timekeeping forms
• Updates payroll system regarding pertinent information of newly hired employees and time keeping concerns such as OT, travel, leave, change day off etc.
• Prepares summary report and process payroll of direct hired employees and distributes employees’ pay slips and attends to employees’ salary/timekeeping related concerns
• Ensures timekeeping system runs smoothly and reports to IT any malfunction or system error
• Prepares timekeeping/payroll related reports timely and accurately such as but not limited to: payroll summary, pay slip receiving summary, perfect attendance, managers’ attendance, OT summary
• Creates daily attendance monitoring report for agency based/suppliers employees
• Sends DTR to agencies and suppliers
• Coordinates with agencies regarding salary, DTR and billing statements
• Verifies billing statements submitted by agencies
Compensation and Benefits:
• Implements annual medical examination and drug testing of employees
Performance Management:
• Conducts performance appraisal feedback of direct and agency based employees with department heads (probationary, semi and annual appraisal and renewal of service contract)
Employee and Labor Relations:
• Conducts initial investigation based on the forwarded incident report by concerned department to be forwarded to HR Manager for review
• Prepares and facilitates concerns, grievances, inquiries, feedback to be escalated to the HR Manager
• Prepares timely and accurate reports such as but not limited to semi-annual performance appraisal, disciplinary timeline, agency feedback and agency employee feedback and recruitment reports
• Computes performance appraisal grades
• Generates monthly report of employees’ attendance to HR Supervisor for disciplinary action and prepares tardiness memos and other disciplinary related letters to agencies and suppliers
• Conducts exit interview of separated employees and facilitates clearance signing
• Performs administrative functions as secondary in the absence of administration personnel and other HR and administrative tasks that may be assigned from time to time