EXECUTIVE ASSISTANT

Salary not specified

ISLANDS SOUVENIRS INC.
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CEBU CITY (CAPITAL), CEBU
Educ level not specified
Permanent

Job Description

Posted on 1 February 2023
JOB SUMMARY:
The Executive Assistant is responsible for providing executive and administrative support to the President/CEO. Duties include, but are not limited to, maintenance of calendars, attendance, and travel itineraries of the CEO; liaises in the needs of and/or request of other department with the CEO.
JOB RESPONSIBILITIES:
  • Provides high level administrative support to the President & Chief Executive Officer (CEO) and the Board of Directors by providing efficient executive assistant services to achieve flawless execution of CEO/BOD projects;
  • Assists the Company President & CEO in his every day task by providing administrative, organizational and scheduling structure, and support, to allow him to focus on more strategic priorities;
  • Prepares a variety of complex reports (statistical, financial, administrative, and budgetary), including attending meetings to gather information, conducting research through the internet and other sources to produce necessary data and reports required;
  • Participates in preparation of contract negotiations by assisting with research and analysis, and coordination with the Company’s Retainer Lawyer; providing clerical and technical support during contract negotiation sessions, and following up on items to achieve new business dealing targets by the organization;
  • Create and maintain an effective filing management system for all documents, records, and reports of the Company President & CEO;
  • Act as the point of contact between the executives, and internal/external clients;
  • Manage and maintain schedules, appointments, and travel arrangements;
  • Maintain agenda and assist in planning appointments, board meetings, conferences etc;
  • Assists in the planning and arranging of meetings and conferences, as required.
  • Ensures all equipment is properly set up and all needed facilities are complete;
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, parcels, packages, etc.);
  • Handle confidential documents ensuring they remain secure;
  • Prepare invoices or financial statements and provide assistance in bookkeeping;
  • Maintain electronically and paper records ensuring information is organized and easily accessible;
  • Tracks and records incoming and outgoing correspondences, project files, and other significant documents of managed properties;
  • Maintains and monitors all management agreements and updates before it reaches its expiration date;
  • Performs other duties (including improvement projects) that may be assigned from time to time;
  • Directly coordinate with the company heads and managers regarding business related matters, as delegated by the Company President & CEO;
  • Handle personal requirements of the Company President & CEO.

Qualifications/Requirements

QUALIFICATIONS:
  • Must possess a Bachelors Degree in any Business, Accounting or any related course
  • Minimum of two (2) years of experience as Executive Assistant;
  • Experience in Project Management, Accounting and Finance or in Business Development functions in a retail company is an advantage for this position;
  • Outstanding negotiation and communication skills both written and verbal - will be corresponding with management across the organization;
  • Ability to work in a fast-paced environment, and can handle pressure well; with keen attention to detail;
  • Can speak clearly in positive and negative situations;
  • Can write clearly and informatively (i.e, e-mail, letters, and reports);
  • Can prioritize and plan work activities;
  • Ability to make decisions and take appropriate actions;
  • Has a positive attitude, and able to deal with different people or situations;
  • Ability to develop strong working relationships with all levels of individuals in the organization;
  • Ability to maintain and secure confidential information.

Work location

CEBU CITY (CAPITAL), CEBU

Remarks

For interested applicants, you may send your resume/bio-data to the email provided or DM us for other details.
Email: hr.theislandsgroup@gmail.com

You may also visit us at ML Quezon Ave., Aldeguer Compound, Nasipit, Talamban, Cebu. Across North Town Homes, beside Alma's Butongan.
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About the company

The Islands Group...

Industry

MANUFACTURING

Employment size

200 and over (Large)

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